Having completed designing the plan, in which order should the next steps take place to
produce a plan?
1. Prepare Estimates
2. Define and analyze Products
3. Prepare the schedule
4. Identify activities and dependencies

A.

2, 4, 3, 1

B.

4, 2, 1, 3

C.

4, 3, 2, 1

D.

2, 4, 1, 3

Who sets the tolerances for a work package?

A.

The project board

B.

The project manager

C.

The team manager

D.

Corporate or programme management

Product Summary
A list of customers will be collated. This will use existing information from the Accounts
department about current customers, and existing information from the Marketing
department about prospective customers.
Using the tariff of mailing costs available from the Post Office, a production cost forecast
will be produced to allow the CEO and the Marketing Director to decide whether to continue
with the project. If they decide to continue, they will give the approval to launch the internal
label design competition. Competition rules will be required to communicate details of the
competition to the staff. The chosen label design will then be selected from the competition
entries.
The photos for the calendar must be based on existing photo design ideas available from
the Marketing department. The selected photos will be chosen from these. Monthly
calendar displays will be created to show the required layout of each page.
Product Breakdown Structure (contains errors)

Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as
additional intonation for this question in the Scenario Booklet, answer the following 5
questions.
The Stage Plan for stage 3 has been produced.
The Engineering Manager insists that there are to be no interruptions to operations whilst
photographs are being taken of the engineering staff performing their everyday duties and
operating machinery. Two weeks ago the professional photographer produced the photo
session schedule based on the operational staff schedule. The operational staff schedule is
produced weekly and maintained by the Engineering Manager.
None of the £500 change budget has been used to date and this is available for the stage.
Which 2 statements apply to the Plan prerequisites section?

A.

Delete entry 2 because these are project benefits not prerequisites of the stage.

B.

Delete entry 3 because the production cost forecast is a deliverable of stage 2, not a
prerequisite for stage 3.

C.

Delete entry 4 because the customer list is a deliverable of stage 2, not a prerequisite
for stage 3.

D.

Add 'Engineering team must be made available for photos'.

E.

Add 'Compliance with the Data Protection Act'.

Scenario
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a
competitor also producing a calendar to be delivered earlier than the target date for this
project. There is a threat that the early release of a competitor's calendar may weaken the
impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated
benefits of the Calendar project.
Which 2 statements should be recorded under the Roles and responsibilities heading?

A.

Each risk will be assigned a risk owner.

B.

Risks exceeding the agreed project risk tolerance will be reported to the Project Board.

C.

Risk tolerances are allocated to each stage by the Project Manager.

D.

Project Assurance will ensure that project risks are identified, assessed and controlled
according to the agreed risk management procedure.

E.

An external consultant is to facilitate a risk identification workshop.

Scenario
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a
competitor also producing a calendar to be delivered earlier than the target date for this
project. There is a threat that the early release of a competitor's calendar may weaken the
impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated
benefits of the Calendar project.
Which 2 statements should be recorded under the Proximity heading?

A.

Proximity categories for this project are: Imminent; Within the stage; Within the project;  Beyond the project.

B.

The risk of MFH having no outsourcing experience will be categorized as Stage 4
proximity.

C.

Imminent risks are those which may occur within two weeks.

D.

Any risk with a proximity category of imminent will be estimated as having a very high
impact.

E.

The risk of staff leaving the organization will be categorized as beyond the project
proximity.

Scenario
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a
competitor also producing a calendar to be delivered earlier than the target date for this
project. There is a threat that the early release of a competitor's calendar may weaken the
impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated
benefits of the Calendar project. Which 2 statements should be recorded under the Timing of risk management activities heading?

A.

During stage 4, the selected service provider will manage any risks to their Business
Case and report these to the Project Manager on a weekly basis.

B.

The Project Board should hold monthly meetings to review project progress.

C.

When closing a project, the follow-on action recommendations should be updated with
any risks relating to the realization of benefits after the outsourced services go live.

D.

Any new risks identified during product development should be reported to the Project
Manager by the Team Manager when delivering the completed Work Package.

E.

When authorizing a stage, the Project Board will check that the exposure to risk is still
acceptable.

Which of the following statements is False regarding the Risk Management Strategy?

A.

It captures and maintains all relevant information on identified threats and opportunities

B.

It documents the risk tolerances

C.

 It documents the approach to risk

D.

 It identifies responsibilities towards risk for the project

Which of the following statements best describes what a risk owner is?

A.

Best placed to keep an eye on the risk

B.

Carry out the response actions to a risk

C.

Responsible for management, monitoring and control of all aspects of a risk

D.

Reports to the project manager regularly on the status of a risk

Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.

Who is responsible for reviewing the risk management practices to ensure they are in line
with the project's risk management strategy?

A.

Project Support

B.

Project Manager

C.

Team Manager

D.

Project Assurance

Scenario
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a
competitor also producing a calendar to be delivered earlier than the target date for this
project. There is a threat that the early release of a competitor's calendar may weaken the
impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated
benefits of the Calendar project.
Which 2 statements should be recorded under the Risk management procedure heading?

A.

When a new problem arises, a full impact analysis will be undertaken to assess the
impact on the project' objectives and Business Case.

B.

Probability will be assessed against the scales defined in this Risk Management
Strategy.

C.

Any risk which has an expected value of more than £1 k will NOT be registered.

D.

Every threat and opportunity identified must be clearly defined in terms of cause, event
and effect.

E.

'Reduce' Response actions which result in a lower impact and/or probability rating.

Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a
competitor also producing a calendar to be delivered earlier than the target date for this
project. There is a threat that the early release of a competitor's calendar may weaken the
impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated
benefits of the Calendar project.
Column 1 contains a number of risk responses identified by the Project Manager following 
an assessment of this risk. Column 2 contains a list of threat response types. For each risk
response in Column 1, select from Column 2 the type of response it represents. Each
option from Column 2 can be used once, more than once or not at all.
Drop down the right answer