What is the purpose of a Product Status Account?

A.

 A set of records that describe information about the project

B.

A log used to record problems or concerns about products

C.

An audit or review to compare actual status of products

D.

A report covering the status about the state of the projects products within

Who would be responsible for maintaining the Configuration Item Records?

A.

Project Manager

B.

Project Support

C.

 Project Assurance

D.

 Team Manager

Which of the following is the definition for an off-specification?

A.

An issue the Project Manager needs to resolve or escalate

B.

Something forecast or currently not meeting specification

C.

 A proposal for a change to a baseline

D.

. A statement of concern

Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which
contains a document control process to manage all documentation requirements.
The document control process was created by the MFH Quality Manager, who now
maintains all of MFH's documents and performs an organization-wide configuration
management role. The MFH Quality Manager will administer the configuration
management procedure for the Restructuring project since this must comply with
the MFH document control process. What products will be impacted by this change?
What products will be impacted by this change?

A.

All of the project's products created so far.

B.

Only those products created in the first three weeks of stage 3.

C.

All of the project's products which relate to or include services provided by the Facilities Division.

D.

No products would need to be changed but some will need to be removed from the project.

Scenario
A photographer from Portraits Ltd, a professional photographic company, has taken on the
role of Team Manager after taking some time to understand the requirements of the
project. A contract for their services has been set up and is being monitored by the
Purchasing Manager and a Work Package has been agreed. This contract specifies that
the photographer must arrange a meeting with the Engineering Manager to establish a
schedule for the photo sessions to minimize the impact on the Engineering staff. This
meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he
reported that he has received no communication from the photographer. The Project
Manager has tried to call the photographer and has had no response. The Project Manager
believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients'
work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected
benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
The project is now in stage 2. The Project Manager has heard about the possibility of a
competitor also producing a calendar to be delivered earlier than the target date for this
project. There is a threat that the early release of a competitor's calendar may weaken the
impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated
benefits of the Calendar project.
Using the Project Scenario answer the following question. The Plan for stage 3 has been
approved and work has commenced.
Column 1 contains a number of issues for this project. Select from Column 2 the
appropriate category for each issue. Each selection from Column 2 can be used once,
more than once or not at all.
Drop down the right answer from column 1 to column 2.

When examining a project issue, which three aspects should be considered?
1. Performance targets
2. Business Case
3. Resources
4. Risk

A.

1, 3, 4

B.

2, 3, 4

C.

1, 2, 4

D.

1, 2, 3

Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which
contains a document control process to manage all documentation requirements.
The document control process was created by the MFH Quality Manager, who now
maintains all of MFH's documents and performs an organization-wide configuration
management role. The MFH Quality Manager will administer the configuration
management procedure for the Restructuring project since this must comply with
the MFH document control process.
According to PRINCE2, which statement about the Configuration Management Strategy for
the Outsourcing project is correct?

A.

Every project needs a Configuration Management Strategy, even if the organization has

B.

existing configuration management standards, because every project has different
circumstances.

C.

A Configuration Management Strategy is unnecessary for this project because the MFH
document control process is documented. It is acceptable simply to reference this in the
Quality Management Strategy

Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2. Work is to start at the beginning of week 2 (Stage 4).
3. The project will take two years to complete, at an estimated cost of £2.5m.
Tolerances
4. None.
Constraints
5. MFH staff must not be involved in any heavy lifting during the removal of existing IT
equipment.
6. Installation work must take place during MFH normal working hours.
7. +£10,000 / -£25,000.
Reporting arrangements
8. Highlight Report every Monday by 10.00 am.
9. The report must contain a summary of all products worked on during the previous week.
10. Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion
Column 1 is a list of actions that occur during the Controlling a Stage process. For each
action in Column 1, select from Column 2 the PRINCE2 theme that is being applied. Each
selection from Column 2 can be used once, more than once or not at all.
Drop down the answer from column 1 to column 2.

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company
due in part to the increased marketing activities of its competitors. To help counter this, the
company has decided to create a promotional calendar for next year for all its current and  prospective customers. The end product of this project will be a prepared calendar pack,
ready for printing. The design of the calendar will be similar to one sent out previously, and
must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each
page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company
logo
Selected photographs- 12 professionally-produced photographs, showing different
members of staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this
project
List of customers - names and addresses of customers to whom the calendar will
be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing
departments
Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic
session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing
and marketing of the calendar is to be produced in stage 2. However, the actual production
and distribution of the calendars is not within the scope of the project. The product cost
forecast will be reviewed by the Project Board to determine whether tie project should
continue.
It is now 05 October and the prepared calendar pack must be delivered to the print
company by 30 November, to enable printing and distribution of the calendar in time for
Christmas. The cost of the activities to develop the specialist products and the cost of the
project management activities are estimated to be £20,000. There is a project time
tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
The team member collating the list of customers has now forecast that it will NOT be
complete by the end of this stage as originally planned, due to a number of new
prospective customers' details not yet being available. What action should the team
member take?

A.

Report the forecast delay in the next Checkpoint Report to the Executive.

B.

Add the product to the next Stage Plan in order to allocate additional resources and
complete the work.

C.

Make an entry in the Risk Register so the Project Manager can decide on appropriate
action.

D.

Raise an issue to inform the Project Manager.

Which statement is TRUE with regard to technical stages?

A.

Technical stages can only occur sequential

B.

Technical stages define where management decisions are appropriate

C.

Technical stages often overlap

D.

Technical stages define the commitment of resources and authority to spend

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company
due in part to the increased marketing activities of its competitors. To help counter this, the
company has decided to create a promotional calendar for next year for all its current and
prospective customers. The end product of this project will be a prepared calendar pack,
ready for printing. The design of the calendar will be similar to one sent out previously, and
must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each
page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company
logo
Selected photographs- 12 professionally-produced photographs, showing different
members of staff
Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this
project
List of customers - names and addresses of customers to whom the calendar will
be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing
departments
Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic
session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing
and marketing of the calendar is to be produced in stage 2. However, the actual production
and distribution of the calendars is not within the scope of the project. The product cost
forecast will be reviewed by the Project Board to determine whether tie project should
continue.
It is now 05 October and the prepared calendar pack must be delivered to the print
company by 30 November, to enable printing and distribution of the calendar in time for
Christmas. The cost of the activities to develop the specialist products and the cost of the
project management activities are estimated to be £20,000. There is a project time
tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
During stage 2, an early review of the photo design ideas from the Marketing department
has highlighted the need for engineering machinery to be operating in the background
during the photo sessions. This requires a change to the baselined Product Description for
the photos. What action should the Project Manager take?

A.

Log the change in the Issue Register as a request for change.

B.

Raise an Exception Report to the Project Board.

C.

 Revised the Product Description for the photos and issue it to the Engineering Manager
to ensure that the machinery will be operating during the photo sessions.

D.

Include this requirement on the next Checkpoint Report to the photographer.

Which of the following is not a factor to consider when determining the length of a stage?

A.

The amount of resources available h the short term

B.

How far ahead you can sensibly plan n detail

C.

The technical stages within the project

D.

The amount of risk associated with the project